St. John’s Pastoral Administrative
Meeting Minutes of February 20th, 2015
The meeting was held at St. John’s Catholic Church on
Friday, February 20th, 2015 and was called
to order at approximately 3pm by Chair, Sarah Thurow.
Sarah Thurow, Chair; Mary Morganti, Vice Chair; Sherry Johnson, Secretary;
Father Robert Wolf, Pastoral Administrator; Father Eric Anderson; Parochial
Vicar, Nancy & Bob O’Donnell, Pat & James Huntzinger, Mary Jane
LaBelle, Rolando Rodriguez, Jim & Rosie Hajek, Lynda Dietel, Joan McDow,
Colleen Gryzana, Sharon & Marvin Zuber.
Opening Prayer: was given by Father Wolf.
minutes of the meeting of January 16th, 2015 were accepted as
- Budget & Finance: James Huntzinger, a member of the
Finance Committee, in the absence of Gary Dietel, Finance Chair, gave the
report. He discussed the
signatories on the church bank account at Rogue Credit Union. He read the
current list of signatories and it was moved to remove several names,
leave on several names and add several new ones as listed below:
It was moved
by Mary Jane LaBelle, seconded by Sharon Zuber & passed unanimously to:
the names of: Father Rodel de Mesa & Cheryl Wickham
the names of: Gary Dietel, Sherolyn Johnson & Helene Harrington-Collins
names of: Father Eric Anderson & James Huntzinger
James Huntzinger was asked to handle the paperwork with the
Rogue Credit Union and make sure all the signatories would go and sign the
necessary paperwork in person.
Maintenance: Bob said he would be getting some maintenance
supplies. He asked for input from the congregation on the job he is doing
cleaning the church (a round of applause followed from the members present in
appreciation of his work in keeping the church so clean). A discussion followed
about electrical problems and Father Anderson mentioned needing outdoor lights
in the back of the church at night. Marvin said he would get an electrician to
the church to follow up on these concerns. Marvin said there would be a
clean-up work party on the outside of the church in March before Easter. He
said he will be retiring from being in charge of outdoor maintenance in April
and we will need someone to volunteer to take his place. Father Wolf said he
would take care of getting Bob O’Donnell officially on the payroll as an
employee in charge of weekly indoor maintenance and cleaning..
Women’s Guild/ Altar Society: Mary Jane reported that there would be a Women’s Guild
Meeting after Mass on Sunday, Feb. 22nd. She mentioned she has a list compiled of the
activities of the Guild in the coming months. The Open Hearth Dinner, which the Women’s Guild is in
charge of will be on April 7th at the Community Center, doors
opening for dining at 5:30pm. Mary Jane, who usually organizes this
project, will be out of the country on that date, but will ask someone else to
be in charge of the event. The Altar Society needs were discussed and Mary Jane
said she had purchased the needed supplies that were mentioned at the last PAC
meeting. The Woman of the Year Award was announced last Sunday after Mass:
Priscilla Lang was introduced as the 2015 Woman of the Year for St. John’s.
- Community Outreach: Nancy
said it had been a quiet month, as far as people asking for our help. She
explained to the group the various vouchers that she is still
distributing. Sherry said she would be updating the annually distributed
handout: Public Assistance Available in Port Orford. A discussion
followed about what to do when someone shows up at the church and demands
food and assistance and shows signs of being psychologically disturbed and
is intimidating. Father Wolf suggested we start documenting incidences
like this in the future in case we need to call on the local police for
assistance with the same individual, at a future date.
- Publicity: Sherry said she sent publicity to the local
newspapers about the recent announcement of our 2015 Woman of the Year
Award and an article has already appeared in the Port Orford News with a
photograph of Nancy, the 2014 Woman of the Year handing a bouquet to
Priscilla Lang, our 2015 Woman of the Year. Sherry said she had also sent
the article and photo to our archdiocese monthly newspaper, The Catholic
Sentinel, and possibly, they might publish it as well. The St. John’s
Phone & Photo Directory, for the New Year, was distributed after Mass
two weeks ago and has been well received. Sherry said she had printed 30
at the first publishing and has since printed another 10 directories. She
said she mailed out approximately 10 directories to people who have
recently left the church but were still involved with the congregation and
had received back a thank you card with a donation and also phone calls in
appreciation. She will print up more directories when needed. Sherry asked
for opinions about publicizing the Soup Suppers and Stations of the Cross
in the local newspapers. The people, who do the organizing of the meals,
explained how difficult it would be to plan the meals without knowing the
number of people who would be showing up. Sherry said, considering that,
she would not put articles in the local papers to publicize the events.
- Music: Lynda said that
Father Anderson has been very helpful with the music at church. The entire
choir is now doing the cantor part of the Mass and will continue to do so.
She said she would not be able to attend the Gregorian Chant Conference
that is coming up out of town, and if anyone is interested in going,
please discuss it with her.
Stations of the Cross: Father Wolf asked how we wanted to do the Stations of the Cross
during Lent. Rolando was asked if he would be willing to organize them and he
said he would. It was mentioned that the TV station: EWTM will have the
Stations of the Cross on television for those in the communities who can’t make
it to church services.
- · Meetings
of the churches in the parish: Father Wolf suggested a meeting of the two churches that make
up our parish to discuss how we can assist each other. It was later suggested
in the meeting, that we send two delegates to the meetings of the Pastoral
Council at Holy Trinity in Bandon; since that is the number of votes we are
allowed, on the Pastoral Council. Sarah suggested that the officers of PAC take
turns being a delegate and perhaps someone from the Finance Committee could be
the other delegate. She suggested we
all think about it and she will put it on the agenda for discussion at our next
- · Marriage
& the family questionnaire:
- · Penance
- · Lent & Holy Week Schedule:
Then a discussion followed about Holy Week and the times
of the services at St. John’s.
tentatively agreed on as follows:
Thursday, April. 2nd at 4pm
Good Friday: Friday, April 3rd at 3pm
Easter Vigil (only to be held at Holy Trinity in Bandon – carpooling
should be available – members of our choir will attend and sing): Saturday,
April 4th at 8pm
Sunday, April 5th at 8:30am (to
be followed by a brunch)
Card Tables in the gathering
area: Since Priscilla was not at the PAC meeting, the discussion was
postponed until she could be consulted.
Alarm System for church: Sherry said she
has been trying to contact the current Computer Bytes owner, but had been
unsuccessful. She will continue to try to gather the info and report back to
New PAC Officers: Sarah made an
appeal for volunteers for the jobs of Vice Chair and Secretary of PAC. Nancy
O’Donnell volunteered to be Vice Chair and it was moved that she be nominated
and be the new Vice Chair of PAC as of April, when the new officers start their
jobs (MSP: Joan/Colleen).
PAC By-Laws: Father Wolf said
the way we have PAC set up, meets the rules of the parish. Sarah said she would
be putting together a statement of how we are operating our PAC as of now, so
it could be voted on and included in the minutes of the next meeting.
Security for the church: James discussed different ideas for
security at the church. He mentioned security during the Masses. Father
Anderson suggested that a greeter or an usher could sit in a chair in the
doorway of the gathering area, looking into the church & participating
during the service, yet able to view anyone entering the church. That way, in
case a stranger came into the church unexpectedly, someone would be available
to answer questions, etc. Marvin & Sharon Zuber volunteered to take turns,
as did James Huntzinger.
- · Mothers’
Day: Nancy announced that Mothers’
Day Brunch would be held on Sunday, May 10th after Mass
and that the men would be cooking and serving the brunch, normally highlighted
- · Disposing
of sewing machine & old music organ: It was suggested that we donate
both to the Senior Center Rummage Sale coming up in March. The sewing machine
should bring in up to $25 and the organ, which doesn’t work as far as anyone
knows, could be given away free, if necessary.
Next PAC meeting: will
be held on Friday, April 17th at 3pm at St. John’s in the gathering
Closing Prayer: Father Wolf
and Father Anderson led the group in praying the Rosary.
The meeting was adjourned at
approximately 4:40 pm.
Sherry Johnson, Secretary
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