The meeting was held at St. John’s Catholic Church and was
called to order at 10am by Chair, Marvin Zuber. The delicious potluck brunch,
preceding the meeting, was enjoyed by all.
Marvin Zuber, Chair; Sarah Thurow: Vice Chair; Sherry Johnson: Secretary;
Helene Harrington-Collins: Finance, Father Rodel de Mesa: Parish Priest;
Rolando Rodriguez, Dusty Harrington-Collins, Carol Hart, Rosie Hajek, Todd
Cook, Sharon Zuber, Lisa Guerrero & Nancy O’Donnell.
Opening Prayer: Grace was lead by Father Rodel.
minutes of the meeting on March 13th, 2013 were accepted as
corrected: Under the Pastor’s Report: “the annual Vicariate Meeting”, should
read “the annual Confirmation Celebration”.
- Religious Education & Youth
Outreach: Rolando said he would be continuing with the catechism
classes after he returns from his spring retreat. Charles will continue studying from
Rolando’s weekly notes. Father Rodel said he would be willing to give some
religious education programs while Rolando is gone and the classes would
be open to anyone in the community.
- Budget & Finance: Helene
reviewed the budget she handed out (See budget attached to these minutes on
the church bulletin board). She said the total cash we have now is
adequate. Our income and expense ratio is good. She pointed out several
categories in the budget that she plans to rename or reorganize, for
- Women’s Guild/ Altar Society: Carol Hart’s brief report was: “We have
one. It does things!”
- Publicity: Sherry discussed the publicity that she has done in the past two
months. There was a photo and article in the local paper about Charles
Guerrero’s confirmation, which also appeared in the Catholic Sentinel,
distributed throughout archdiocese. There were flyers and articles in the
papers about the Holy Week & Easter schedule. Dusty pointed out the
small flyer, that he had created several years ago to publicize St.
John’s, which are distributed at visitor centers and other places in the
area. He said it needs to be updated and reprinted. Father said it should
be corrected to say that confessions are heard “by appointment”, instead
of “before mass”. It was moved that Dusty take care of having it updated
and reprinted (MSP:
- Liturgy: Rolando reviewed who, in the church, should be helping with the
different responsibilities of the weekly liturgy.
6. Maintenance: Since Bob was unable to attend the meeting, Nancy reported that the
faucets in the kitchen and bathroom have been replaced. She said Bob would be happy to help with any
maintenance projects. Todd said he would continue to help with outside
maintenance. The cleaning of the inside of the church was discussed and the lack
of satisfaction with the job being done by the person we hire. Several examples
were the lack of thoroughness in cleaning as well as forgetting to lock the
doors when they leave. Father suggested they be given a warning. Carol agreed
to prepare a list of the things needing to be done or improved and give it to
Father who agreed to talk to our cleaning person, Art, and explain this is the
last warning, before he is replaced.
- Community Outreach: Sherry told the group that we had
received a thank you letter from First Community Church for helping to
prepare Christmas shoe box gifts. She read the list of places our boxes
were sent to around the world. She handed out copies of the new updated
and distributed list of “Public Assistance Available in Port Orford” and
noted new additions to it. Sherry suggested we consider offering rides to
church to people that live in the community who cannot drive themselves to
mass. Father said he felt we should have a signed waiver from them,
releasing the church from any responsibility. He said he would check with
the archdiocese regarding this and get back to her.
Sherry said that Nancy is answering the church cell phone again. Nancy
announced the Red Cross Blood Drive will be held at St. Johns on Mary 28th
and said she needs 2 or 3 “church sitters” to watch over the church during the
hours it is happening.
- Father Rodel said the Archdiocese
Catholic Appeal goal for our church was $2050. Last year we raised $1830,
or 90% of our goal and that he would like us to make it 100%. Letters are
in the mail this week to all parishioners regarding this fundraiser.
Donations can be returned by mail in the envelope enclosed in the letter
or dropped in the collection basket during mass.
- Father said he would be away over the
weekend of June 1st and 2nd. A priest from
Cross International will lead the mass and explain their program and
collect donations for it.
Topics for Discussion:
- Annual Confirmation Celebration: Father said he is still working with the
archdiocese about holding the next confirmation celebration at St. John’s,
for celebrants and their families from the various catholic churches in
our area. He is concerned that we may not have enough space available in
our church to hold all the people who might want to attend.
- Religious Art & Music Shows: Sherry urged those present to be sure
to see the current art show, inspired by Russian icons, at TriAngle Square
Gallery. Sarah told the group about the Russian singers who will be
performing music from the Orthodox Church, this Thursday evening at the
Zion Lutheran Church.
- Election of PAC Officers: The following slate for the new
executive board of the Parish Administrative Committee (PAC) was
Chair: Sarah Thurow
Vice Chair: Carol
Finance: Helene Harrington-Collins and Gary Dietel
moved that the above slate of officers be approved (MSP: Marvin/Sherry).
Pest Control: We have canceled our contract with
Bugsy Boys, because of bad service. Marvin said we had an offer from Eden Pest
Control to do our pest control for $85 a quarter. It was moved that we sign a
contract with Eden Pest Control (MSP: Carol/Sherry).
Next PAC meeting: will be held on Wednesday, July 24th at approximately 9:30am (following Mass).
Closing Blessing: The closing blessing was lead by Father
The meeting was adjourned at 11:07
Sherry Johnson, Secretary
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