Meeting Minutes of June 12th, 2012
The meeting was held at St. John’s Catholic Church and was
called to order at 5:50pm by Chair, Marvin Zuber. Dinner was served at 5:30pm.
Marvin Zuber: Chair; Sarah Thurow: Vice Chair (& Acting Secretary); Father
Michael Patrick: Pastor; Phil Colozzi: Budget & Finance; Mary Colozzi, Tim
Carraher, Deacon Rick Williams, Rolando Rodriguez, Dusty & Helene
Harrington-Collins, Nancy & Bob O’Donnell, Gary & Linda Dietel, Carol
Hart, Sharon Zuber, Millie Haas & Priscilla Lang.
Opening Prayer, before dinner, was given by Father
minutes of the meeting, on April 19th, 2012, were accepted as
presented. The minutes of the meeting on May 30th, 2012, were
approved as corrected (Helene Harrington-Collins was not present).
- Religious Education & Youth
Outreach: Rolando reported that the First Communion pictures are on
bulletin board. All went well. They will try to continue catechism classes
over the summer, but will have to meet every other week. They will meet
after Wednesday mass starting this week (June 13th) and
continue every other week. Mary Jane LaBelle gave the children copies of
the Catholic Youth Bible. Helene will continue to assist when she is in
- Budget & Finance: Phil said we
have $17,590 total in our accounts. He could not give a more detailed
report because of having just now taken over this job. The committee at
present includes Phil, Helene, Sherry and Sarah, with others to be
- Altar Society/Women’s Guild: Priscilla
presented Father with a gift from the Women’s Guild, a myrtle wood name
plate for his desk in his new parish. There is now a storage locker
available for items for the rummage sale.
It is number 5 at Priscilla’s place. The key is in the usual hiding place. (If you don’t know where that is, ask
someone.) We will also use the
storage room in the church. We
already have half a room full of donations from Ben and Jean Corazza, from
Ken and Stephanie Brewer and from another local person.
- Publicity: Sarah read Sherry Johnson’s notes on publicity: A photo of
Abby Purdue & Wiley Lang’s First Communion should be in the Port
Orford News by this Wednesday. She also put a picture in the paper about Taylor
McLean’s Confirmation. She will do an article about Father Patrick leaving
the parish and the new priest coming in and then follow that up with an
article about Father Rodel de Mesa after he arrives.
- Liturgy: Rolando distributed a
Manual for Stewards and Servants of the Church. He reminded us that this
year we will celebrate the solemnity of St. John the Baptist, our patron
(this occurs every eighth year).
- Maintenance: Marvin said the inside and
outside of the church are being well maintained. There are no new issues
to be addressed. The team will be called when something arises.
- Community Outreach: Sarah read Sherry Johnson’s notes on
community outreach: Phil mentioned to her that the Port Orford Police
would also like to hand out Salvation Army vouchers for bus tickets and
requested we contact them. Sherry talked to Police Chief Marvin Combs and
gave him the information on who to contact in the Salvation Army to get it
set up. She feels this will be a great help to us if we are working
together and will also take some of the burden off of us, since the police
are on the street and know what is going on. Sherry is updating the list of all the vouchers that have
been given out in the past 12 months, through the end of May. When it is
finished, she will distribute the list among members of the church who
answer the church cell phone as well as the Colozzis and Rolando (who give
out many vouchers at the church). She will put the list in the voucher
book in the kitchen cupboard and on the church bulletin board. Anyone
else, who would like this list, should contact Sherry.
- Father Michael Patrick proposed
that we take up, as an instrument of peace, composing a letter to Holy
Trinity and to the Archbishop regarding our need for a priest who can
remain with us for a longer term than the last two, and for this to happen
there needs to be a better relationship between the priest and Holy
Trinity. He urged us to do this in
a spirit of love and peace and not to cause division between us and Holy Trinity.
referred us to Father Rodel’s website on which he has posted a paper he
wrote reflecting on making people welcome in the church, and also his most
recent homily after his ordination.
Carraher told Father Michael Patrick that “our souls go with you to
support you and wish you well and your new parish will be blessed to have
you,” which received a round of applause.
- Red Cross Blood Drive: Nancy
volunteered to take over the job of overseeing the Red Cross Blood Drives,
which are held at the church.
- Emergency Contacts: Emergency
contacts for the church will be Phil and Gary, since they live closer to
the church than Marvin. Their
names and phone numbers will be posted on the door. This is for
emergencies concerning the building. Gary asked where the various shut
offs are. Phil and Marvin will show him. Nancy and Bob live nearby as well
and volunteered to serve as emergency back up when Phil or Gary are not
The church maintenance team will be Phil, Gary, and Bob. They will
meet to plan how to proceed.
Professional cleaning will continue. Phil suggested putting the
trash out on Sundays after mass. He will make supports to keep the
trashcan from tipping over. He will talk to Waste Management about where
to place it and make sure it is properly oriented for pick up. The south
wall is in need of major repair.
The team will meet this Sunday after mass to assess what is needed
and how to proceed.
Keys: Key #20 was given to Nancy.
Responsibilities: Rolando needs help in his numerous and important
responsibilities. He has prepared
a handbook, Manual for Stewards and Servants of the Church, listing what
needs to be done to care for the church and its furnishings. We need to hold a class to show those
who volunteer what has to be done and how to do it. We need lists of people willing and
trained to serve in all these ministries.
Bound Parish Members: We need a way to get and keep current
information on those parishioners who are home bound and need to have the
Eucharist brought to them or have other needs. Mary volunteered to take this responsibility for the home
bound. We should let her know if
we become aware of someone who needs this ministry. Mary raised the question of how aware a
person should be in order to receive Communion. Father answered that faith may be present when memory is
not, and that it is better to give Communion than to withhold it, better
to give it and then deal as necessary with the results (such as someone
spitting it out or dropping it). Rolando would like to see a return to
naming the home bound in our prayers at mass.
It was mentioned that Cheryl Wickham will take over preparing the
announcements each Sunday.
Party for Ken & Stephanie Brewer: Carol also raised the question
of offering Mary Jane a partial reimbursement for the farewell party for
Ken and Stephanie. A motion was made, seconded, and passed to give Mary
Jane a thank you card with $250 to help defray the costs of the party.
Picnic: Sharon raised the question of the Parish Picnic at the Zubers’
house. Discussion led to a
consensus to have the picnic in August as usual. The date of August 26 was chosen.
Party for Father Rodel: The consensus was to have a separate welcome
party for Father Rodel at an earlier date rather than combine it with the
Rolando said that we need someone to take responsibility for mass
intentions. We also need one or
more new cantors who can substitute for Rolando when he goes on retreat.
Millie suggested that we could use recordings of the accompaniment to the
hymns when Lynda is absent.
Rolando said that in his opinion this does not work well and it is
better just to sing a capella.
Next PAC meeting: It was decided to have our next PAC meeting
after our new priest arrives. The date will be announced later.
Prayer: was lead by Father Patrick.
The meeting was
adjourned at approximately 6:45pm.
Sarah Thurow, Acting Secretary
(Minutes put together by Sherry
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