Holy Trinity Catholic Church - Bandon, OR

    St. John the Baptist Catholic Mission - Port Orford, OR   


Minutes of Meeting on July 19th, 2012

The meeting was held at St. John’s Catholic Church and was called to order at 5:50pm by Chair, Marvin Zuber. A delicious potluck dinner was served at 5:30pm and enjoyed by all.

Present were: Marvin Zuber: Chair; Sherry Johnson: Secretary; Father Rodel de Mesa: Pastor; Phil Colozzi: Budget & Finance; Mary Colozzi, Rolando Rodriguez, Dusty Harrington-Collins, Nancy O’Donnell, Carol Hart, Sharon Zuber, Rosie & Jim Hajek, Priscilla Lang and Allison Hundley, from Holy Trinity.

Opening Prayer: was given by Father Rodel before dinner.

Minutes: The minutes of the meeting, on June 12th, 2012, were accepted (MSP: Rolando/Mary) with the addition of “on a Sunday” in the Liturgy Report: He reminded us that this year we will celebrate the solemnity of St. John the Baptist, our patron, on a Sunday (this occurs every eighth year).


  1. Religious Education & Youth Outreach: Rolando reported that he is holding a religious education class for Charles every Wednesday after Mass and that the classes for Craig and Cody will continue in September. He said Lynda Dietel will try to get copies of the Youth Bible to sell in our church store.
  2. Budget & Finance: Phil called for a vote to remove the names of Father Patrick and Ken Brewer as signers on our church bank account and add Father Rodel and Cheryl Wickham (MSP: Carol/Nancy).

Phil distributed a financial report of our church accounts through June 30th, 2012. He reviewed the report for those present and pointed out that the interest rates on all our accounts at the bank were very low. He said he would be investigating other ways of investing our money to get a better interest rate. Father Rodel suggested checking with the Archdiocese regarding this. Adding all our accounts together, as of June 30th, Phil said we have $27,859.20 cash on hand.

  1. Altar Society/Women’s Guild: Priscilla said the annual rummage sale will be on Saturday, August 4th from 9am-3pm. She mentioned that we have lots of good things to sell this year but encouraged everyone to bring more to add to the sale.

Priscilla reported their bank account has $3609.23 in savings, $758.60 in the cookbook account, $373.34 in the flower account, $41.88 in miscellaneous, $86.54 in the raffle account, $289.70 in the Altar Society account and $58.23 in checking. Sharon asked what the plans were for the money and a discussion followed. Sherry mentioned that requests by the needy for $7 food vouchers to Rays, which is paid for by the Altar Society, has increased. As of the end of June, it has cost $641, much higher than last year.

  1. Maintenance: Marvin told the group that the problems with the wall on the south side of the church, has been fixed and the cross, in front of the church, has been taken down before it fell down. He said Gary Dietel will be looking for a replacement for the cross and will bring suggestions to PAC. He also reported that painting and caulking has been done, where it was needed. He said glass needs replacing in two windows on the east side of the church at a cost of $235 each. (MSP: Mary/Nancy).

Nancy said her husband, Bob O’Donnell, would be happy to touch up the paint on the pews and will do the work and provide the paint himself. Mary said we may have matching paint still in the church.

  1. Community Outreach: Sherry said she has updated the list of all the vouchers that have been given out by the church in the past 12 months, through the end of June. A copy is in the kitchen cupboard and is available to anyone who may need it. She noted that by keeping this list and not giving out vouchers repeatedly to the same people, we are on track for meeting our yearly budget for the Salvation Army.

Sherry said she and Phil have been talking to Police Chief Marvin Combs and are working on a program to provide $20 worth of gas to transients that are stranded in Port Orford with a vehicle, enough to get them on their way toward their destination, as well as to a larger town with a homeless shelter. The police would handle giving out the gas and the church would reimburse them.  Sherry said other churches in Port Orford are being approached for donations to our outreach programs, such as this.

Pastor’s Report:

  • Father Rodel gave us a “thumbs up” for being such a great church and for our support. He told the group “We are in this journey of faith together”.
  • Father said the Archdiocese has asked us to do background checks and have culture protect training for those in the church who work with money, children and the elderly. Father said he needs someone at St. John’s to be in charge here and to work with Sharon Hennick, from Holy Trinity, who is organizing the program. Phil said we will wait until we get more information and then find a volunteer.
  • Father Rodel said he would like someone to represent St. John’s at the pastoral meeting at Holy Trinity on July 25th at 7pm.

Topics for Discussion:

  • Altar Servers: Rolando said we need more people working on the altar as well as helping with the homebound and other jobs in the church.
  • Food for the Needy: Father said Wiley Lang, Priscilla’s granddaughter, has ideas about increasing our church’s donations to Common Good and will soon be making announcements to the congregation.
  • Maintenance: Rosie said the church is looking great now, especially the new parking sign for Father.
  • Outreach Funding: Phil explained that in 2008 we agreed to put 10% of donations into community outreach funding. He said we have $266 left in the kitty now and we will continue taking 10% out of collections and putting it into the outreach fund, along with any donations from other churches.
  • Church Picnic: Marvin and Sharon Zuber will again be hosting the picnic at their home. It will be on Sunday, August 26th and start with our Sunday Mass being held there at 2pm. The Zubers will be providing meat, drinks and utensils. We can all bring something to add to the meal. Priscilla agreed to put a notice about the change of that Sunday’s Mass location in the local papers and on the door of the church. Allison will get a notification in the church bulletin. Rosie suggested we hold a white elephant trade during the picnic, where everyone brings one item wrapped up to exchange. She will be in charge.
  • Parishioners Moving: The McLean family will be leaving in the middle of August and moving to an area east of Seattle. Father suggested we have a send-off for them on the Sunday before they leave.
  • Mass before PAC Meeting: Carol suggested we go back to holding Mass at 5pm on the Thursday evenings that we hold a PAC meeting, instead of at 9am on the Wednesday morning before. A discussion followed and Father said he felt we should continue the present Mass schedule.
  • Red Cross Blood Drive: Nancy discussed the blood drive that will be held by the Red Cross at St. John’s on Wednesday, Aug. 1st. Since she will be taking over from Dusty in organizing coverage of the church, she is looking for volunteers to “church sit” during the middle of the day. Priscilla said she was concerned that having it on Wednesday would conflict with the normal number of days needed to set up for the rummage sale, which will be held on Saturday. Phil said he would be willing to assemble and put up the sales racks in the church on Wednesday night after the blood drive was over. Mary said the cleaning people should be notified to clean up the church on Saturday night, after the rummage sale.
  • Painting the Outside of the Church: Marvin said it has been 7 years since the outside of the church was last painted and it needs to be painted again. Different painting contractors were discussed and Dusty said he would ask for bids to do the job.

Closing Prayer: was lead by Father Rodel.

Next PAC meeting: will be held on Thursday, Sept. 20th at 5:30pm.

The meeting was adjourned at 7pm.

Sherry Johnson, Secretary 


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